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Club Constitution

1) Name
The Club shall be known as Aylesbury Camera Club

2) AFFILIATION
Subject to resolution by Annual General Meeting or Special General Meeting, the Club shall be affiliated to the Chilterns Association of Camera Clubs (CACC) and/or the Photographic Alliance of Great Britain (PGAB), through the CACC.

3) THE AIM OF THE CLUB

  • To promote and foster all aspects of photographic endeavour amongst Club members
  • To support and encourage individuals, whether novices or workers in the field
  • To maintain a friendly, positive atmosphere for the benefit of all members
  • To encourage visits by individuals and groups to and from clubs and associations with similar interests
  • To organise competitive and non-competitive events for the participation and enjoyment of all members

4) MEMBERSHIP

  • Membership of the Club shall be open to any person interested in, or practicing photography as an amateur or professional who actively supports the Clubs objectives
  • Honorary membership may be granted at the discretion of the Committee
  • Membership of the Club implies an undertaking to comply with, and abide by the rules and constitution of the Club
  • The Committee shall have the power, after due consideration, to terminate membership

5) SUBSCRIPTION AND MEETING FEES

  • All subscriptions shall be determined at Annual General Meeting, and shall be payable at the start of each season
  • Receipts shall be issued by the Honorary Treasurer
  • Members joining on or after the 1st January (i.e. mid season) may pay a reduced subscription at the discretion of the Honorary Treasurer

6) INSURANCE

  • The Club shall maintain insurance in accordance with the recommendations of the PAGB

7) MANAGEMENT
The affairs of the Club shall be conducted by a Management Committee consisting of;

  • The President, Chairperson, Vice Chairperson, Honorary Secretary, Honorary Treasurer, Honorary Competition Secretaries, Membership Secretary, such named Officers as may be deemed necessary and up to four ordinary members
  • The retiring President shall remain in office as immediate past President
  • The Officers and Committee shall be elected at the Annual General Meeting, and shall be eligible for re-election each year
  • Nominations, with nominees’ permission for Officers and Committee members from paid up members should be received by the Honorary Secretary by 8 o’clock two weeks before the Annual General Meeting and announced that evening

 

8) COMMITTEE MEETINGS

  • Committee meetings shall be convened at the request of the President or at least two other Committee members
  • All Committee members shall be given notice of meetings
  • The Committee shall be given the power to form sub-committees for special purposes and may co-opt up to two ordinary members to serve on such sub-committees
  • The President and Chairperson shall be ex-officio members of all sub-committees

9) QUORUM

  • A minimum of five members shall form a quorum at Committee meetings
  • At Annual General and special meetings one third of the total membership shall form a quorum

10)       ANNUAL GENERAL MEETINGS

  • The Annual General Meeting shall be held at the last meeting of each season
  • Business shall include the minutes of the previous AGM, annual reports from the Officers, a statement of accounts, the election of Officers and Committee Members, and any other business at the Chairperson’s discretion
  • Each member shall have one vote, and the Chairperson may exercise a casting vote if necessary

11) SPECIAL GENERAL MEETINGS

  • A Special General Meeting may be called by the President or on receipt of a requisition signed by not less than five of the membership
  • Such requisitions must contain full details of the matters to be discussed
  • At least fourteen days notice shall be given

12) MONIES

  • All monies received on behalf of the Club shall be kept in safe custody by the Honorary Treasurer
  • Cheques drawn on any account which may be held by the Club must be signed by the Honorary Treasurer

13) AMENDMENTS TO THE CONSTITUTION

  • Amendments to the Constitution shall be made at the Annual General Meeting, or at a Special Meeting convened specifically for this purpose
  • Notices of any proposed amendment shall be given in writing to the Honorary Secretary at least 14-days before the meeting is due to take place

14)       COMPLAINTS PROCEDURE
Whilst the intention is at all times to maintain a friendly and supportive environment, there may be occasions when there is a difference of opinion with regard to the interpretation of the rule or rules governing the Club competitions etc. In the event of a query or dispute the procedure detailed below should be followed.

  • The nature of the complaint should be notified in writing to the President or Chairperson who will informally try to resolve the issue 
  • If the compliant cannot be satisfactorily resolved in this way the Committee will investigate the nature of the complaint and give a ruling
  • The result of any such ruling shall be binding upon all parties

15) MISCELLANEOUS

  • In the event of anything occurring not provided for, or not clear in the foregoing rules, the Committee shall have the power to deal with such matters at its discretion

 
16) DISSOLUTION OF THE CLUB

  • In the unlikely event of the dissolution of the Club, all surplus funds shall be transferred to such organisations that the Committee in its absolute discretion decide
  • In the event of such a decision, all assets of the Club are to be realised and transferred as outlined above, subject to payment to any outstanding debts incurred by the Club or its members or Officers in connection with the operation of the Club
  • The Club may be dissolved only by three quarters of the membership present at a Special meeting called for that purpose
  • Such a meeting shall appoint a liquidator to handle the disposal of the funds and assets